meeting
Let an agent handle meetings by purpose, participants, time, place, agenda, decisions and records, and respect privacy in scheduling.
Research draft, second pass
A second pass drafted this model: the structure a model of this thing needs, and what is known about it in the world. The line under this one says how the second half was obtained - researched against sources, or recalled without web access, in which case nothing here was read anywhere and every claim is a lead to verify. Unreviewed either way.
written by Claude from model knowledge without web access - no source was read, every claim is a lead to verify
Researched by: Claude
Purpose and description
Let an agent handle meetings by purpose, participants, time, place, agenda, decisions and records, and respect privacy in scheduling.
A gathering of two or more people, planned or informal, to discuss, decide, share information or socialise, in person or online, including conferences and community events such as WordCamps.
What it is for: Coordinating, deciding and sharing information among people.
It can be schedule and invite; run it, with an agenda; record decisions and minutes; follow up actions.
Distinguishing features
Planned or informal gathering with a purpose
In person, online or hybrid
Formal meetings have rules of procedure
Decisions and minutes are records
What it looks like
People gathered in a room or on a video call, often with an agenda, slides and notes.
How it is recognised
Invitations and calendar entries
Agendas and minutes
Conference branding for larger meetings
Related models
is a kind of - gathering
produces - records
uses - scheduling
is confused with - social gathering
In practice
Families and kinds
informal meetings
formal meetings with quorum and minutes
conferences and community events
online meetings
Standards and regulation
Company and association law on general meetings
Rules of order such as Robert Rules
Data protection for recordings
Failure modes and hazards
Time zone errors
Recording without consent
Decisions without quorum
Inaccessible meetings
Also called
+775
Where this came from
wikidata · CC0 1.0
Also registered as vr.tr.meeting-act
Drafted structure
Bundle to layer to finding to question, as the second pass will find it: 4 bundles · 8 layers · 8 findings · 16 questions.
Purpose and participants Why and who.
Purpose and participants define the meeting.
Purpose
Goal.
Purpose
Meeting purpose.
- What is the meeting for? definition
- What decisions are expected? definition
Participants
Invitees and roles.
Participants
Who attends.
- Who is invited, and in what role? definition
- Is a quorum required? boundary
Logistics When and where.
Logistics must work for everyone.
Time
Date, time, zone.
Time
Scheduled time.
- When is it, in each participant time zone? measurement
- How long will it last? measurement
Place
Room or link.
Place
Location or link.
- Where is it held, or what is the link? definition
- Is it accessible? boundary
Conduct Running it.
Rules and agendas make meetings work.
Agenda
Topics.
Agenda
The agenda.
- What is on the agenda? definition
- Who chairs? provenance
Recording
Consent.
Recording
Recording rules.
- Will it be recorded, and have participants consented? boundary
- How will the recording be stored? boundary
Outcomes Decisions and actions.
Outcomes matter after the meeting.
Minutes
Record.
Minutes
Minutes and decisions.
- What was decided, according to the minutes? provenance
- Who approved the minutes? provenance
Actions
Follow-up.
Actions
Actions assigned.
- Which actions were assigned, to whom, by when? action
- How is progress tracked? action
What the second pass must settle
- Should formal and informal meetings be separate entries?
- How should agents schedule meetings respectfully across zones?
- How should minutes be linked to decisions?