Accountability for the record, control over its disclosure, and the rules governing how long it survives and how it ends.
ownership-and-stewardship
Ownership, stewardship and amendment authority
Which party is accountable for the occurrence record, which registrar maintains it, what rights participants retain over their own participation, and how stewardship transfers.
Questions
- Which party is accountable for this occurrence record, and is that the primary actor or an observing registrar?ownership
Expected answer
- Accountable party reference
- Basis of accountability
- Registrar reference where distinct
- Who is authorised to declare this record in error or to file a corrective record, and who is not?authority
Expected answer
- Authorised roles for repudiation
- Authorised roles for correction
- Escalation path when authority is contested
- What rights does a recorded participant retain over the portion of the record describing their own participation?ownership
Expected answer
- Participant rights enumerated
- Mechanism by which they are exercised
- Limits imposed by other parties' rights
- How is stewardship transferred when the accountable party dissolves, merges or hands over the register?process
Expected answer
- Transfer instrument reference
- Effective time of transfer
- Continuity guarantees for identifiers
access-disclosure-and-projection
Access, disclosure and published projections
The default visibility of an occurrence, participant-level control over disclosure, the exceptions that override withholding, and the named projections in which the occurrence may be published.
Questions
- What is the default visibility of this occurrence, and which party decides that default?access
Expected answer
- Visibility class
- Deciding role
- Policy reference establishing the default
- How does a participant grant or withhold disclosure of their own participation without affecting the rest of the record?privacy
Expected answer
- Consent or grant reference
- Scope of the grant in model terms
- Withdrawal mechanism and its effect
- Under what conditions may participant withholding be overridden, and who authorises the override?exception
Expected answer
- Override ground
- Authorising role
- Notification obligation to affected parties
- Which named projections of this occurrence may be published, and what does each deliberately omit?interoperability
Expected answer
- Projection names
- Elements omitted per projection
- Audience and licence per projection
Artifacts
- Access policy documentMachine-readable policy stating which parties may perform which actions on which parts of the occurrence record, with constraints, duties and a declared conflict-resolution strategy.
retention-and-deletion
Retention, erasure and disposition
How long the occurrence record is kept and on which clock, how erasure obligations are reconciled with an append-only log, which exceptions permit continued retention, and what evidences that a disposition was executed.
Questions
- How long is this occurrence retained, from which recorded time does that period run, and on what basis was it set?retention
Expected answer
- Retention period
- Governing time element
- Legal, contractual or policy basis
- When an erasure obligation applies, which elements are removed and which survive so that the occurrence's existence and identifier remain intact?privacy
Expected answer
- Elements subject to removal
- Elements retained and why
- Resulting record state after redaction
- Which exceptions — legal hold, legal claims, public-interest archiving, research or statistics, legal obligation — justify continued retention here?exception
Expected answer
- Exception ground invoked
- Authorising role and decision time
- Safeguards applied under the exception
- What evidences that a retention decision was actually executed against both the record and its evidence artifacts?validation
Expected answer
- Disposition action performed
- Execution time in RFC 3339 with offset
- Certificate or register entry reference
Artifacts
- Disposition certificateEvidence that a retention decision was carried out — redaction, anonymisation, archival transfer or destruction — covering both the occurrence record and its dependent evidence artifacts.