Published
expense
vr.tr.expense · thing-expense
Let an agent explain expenses factually by type, recognition, documentation and tax treatment, without individual tax advice.
Thing Registry Society, people and institutions SOC.ECO
Bundle → Layer → Finding → QuestionsClassifiersWhat it isWhy it existsDistinguishing featuresWhat robots and AI may and may not doMoral aspectsOwnersLinks to other meta-modelsIdentity and identifiersDirect propertiesRecognitionCapabilities and actionsHazards and failure modesStandards and interfacesContext of useSources
Bundle → Layer → Finding → Questions Filled
4 bundles · 8 layers · 8 findings · 16 questions
Classification Which expense.
Type
Category.
Type
Expense type.
- What category of expense is it? definition
- Is it an expense or capital expenditure? boundary
Period
Timing.
Period
Period.
- In which period should it be recognised? provenance
- Is it accrued or prepaid? definition
Records Evidence.
Receipts
Documentation.
Receipts
Receipts.
- Is there a valid receipt or invoice? provenance
- How long must it be kept? measurement
Approval
Policy.
Approval
Approval.
- Was the expense approved under policy? provenance
- By whom? provenance
Tax Deductibility.
Deductible
Rules.
Deductible
Deductibility.
- Is this kind of expense deductible here, in general terms? provenance
- Are there limits? boundary
Advice
Professionals.
Advice
Advice limit.
- Is the user asking for advice on their own tax return? boundary
- Should an accountant be consulted? action
Control Fraud and accuracy.
Checks
Controls.
Checks
Controls.
- Which controls detect duplicate or false claims? boundary
- Are they tested? provenance
Reporting
Accounts.
Reporting
Reporting.
- How are expenses shown in the accounts? definition
- Under which standard? provenance
Classifiers Filled
- Family
- Thing Registry
- Category
- Society, people and institutions
- Entry kind
- noun.possession
- Plane
- SOC
- Domain
- SOC.ECO
- Facets: substance
- social
- Facets: origin
- conceptual
- Facets: agency
- inert
- Facets: mobility
- not-applicable
- Facets: scale
- not-applicable
- Facets: affordances
- observable
- Other names and narrower kinds
- disbursal, disbursement, business expense, trade expense, interest expense, lobbying expense, medical expense, non-cash expense, moving expense, operating expense, operating cost, overhead
What it is Filled
An amount paid for goods and services used in running a business or household, recorded as a cost in the period incurred and often tax-deductible, as opposed to capital expenditure; examples include business, interest and trade expenses.
Why it exists Filled
Let an agent explain expenses factually by type, recognition, documentation and tax treatment, without individual tax advice.
Distinguishing features Filled
- Cost consumed in the period
- Reduces profit
- Often deductible for tax
- Needs documentation
What robots and AI may and may not do Filled
Must not
- Record a personal expense as a business expense to reduce tax.
- Create, alter or inflate receipts or claims.
- Make payments on someone's behalf without their decision.
- Share a person's spending data without consent.
Only with a human decision
- Approving expense claims or reimbursements.
- Filing tax returns that include expenses.
May
- Record and categorise expenses from receipts the user provides.
- Summarise spending for a household or business on request.
Moral aspects Filled
- Expense fraud and false deductions shift costs to others.
- Spending records reveal private habits and circumstances.
Who is affected
- Households and businesses
- Employers and tax authorities
Owners Filled
Steward
The person or business that incurs it; tax authorities set the rules on deductions.
Links to other meta-models Filled
parent
- oewn-13296870-n - registry parent class
related
- cost - category
- capital expenditure - accounting
- income statement - report
- taxable profit - effect
What else AI and robots need to interact with it Filled
Identity and identifiers required Filled
- Vercy registry: vr.tr.expense
- Open English WordNet: oewn-13296518-n
Direct properties not applicable Not applicable
Not applicable
Plane SOC: no invented physical properties.
Recognition optional Filled
- Expense categories in accounts
- Expense claims and receipts
- Capital expenditure is recorded differently
- Receipts, invoices and expense lines in accounts.
Capabilities and actions required Filled
- classify expenses
- keep receipts and records
- distinguish expense from capital expenditure
- follow expense policies
Hazards and failure modes required Filled
- Missing receipts
- Misclassifying capital items
- Expense fraud
Standards and interfaces required Filled
- IFRS and national accounting standards
- Tax rules on deductibility
- Record-keeping requirements
Context of use required Filled
- Recording costs and calculating profit.
- operating expenses
- interest expenses
- employee expense claims
- trade and business expenses
- lobbying and other regulated expenses
Sources Filled
- Open English WordNet 2024, synset oewn-13296518-n - sense and gloss of the concept
- Wiktionary: expense - word senses and usage
Open questions
- Should expense types be separate entries?
- How should tax rules be localised?
- How should expense policies be linked?
Machine files
Provenance
thing registry research (pass 2) · unreviewed
Built from: models/things/publications/thing-expense/spec.json