archives
Let an agent help people find and use archives, understand access rules and closure periods, cite archival sources and support preservation and donation.
Research draft, second pass
A second pass drafted this model: the structure a model of this thing needs, and what is known about it in the world. The line under this one says how the second half was obtained - researched against sources, or recalled without web access, in which case nothing here was read anywhere and every claim is a lead to verify. Unreviewed either way.
written by Claude from model knowledge without web access - no source was read, every claim is a lead to verify
Researched by: Claude
Purpose and description
Let an agent help people find and use archives, understand access rules and closure periods, cite archival sources and support preservation and donation.
Organisations and repositories that select, preserve and provide access to records of enduring value, such as national, state and local government archives, university, business, religious and community archives, and digital archives, described with finding aids and managed under archival standards.
What it is for: Preserving memory, accountability and research.
It can be find which archive holds relevant records; search catalogues and finding aids; understand access and closure rules; donate or deposit records.
Distinguishing features
Unique original records
Arranged by provenance
Access rules apply
Long-term preservation
What it looks like
Reading rooms, storage stacks, boxes of records and online catalogues.
How it is recognised
Catalogue references and finding aids
Reading rooms with rules
Libraries mainly hold published works
Related models
is a kind of - category
holds - records
uses - description standard
preserves - with safeguards
In practice
Families and kinds
national and state archives
local government archives
university and business archives
religious and community archives
digital archives
Identifiers
ISIL institution code archive identifier
Standards and regulation
ISAD(G) archival description
ISO 14721 OAIS for digital preservation
Public records and data protection law
Failure modes and hazards
Loss of records through neglect or disaster
Privacy breaches in recent records
Misattributed citations
Also called
+40
Where this came from
wikidata · CC0 1.0
Drafted structure
Bundle to layer to finding to question, as the second pass will find it: 4 bundles · 8 layers · 8 findings · 16 questions.
Find Locating records.
Provenance guides search.
Which
Which archive.
Which
Which archive.
- Which archive is likely to hold these records? provenance
- Is there an online catalogue? provenance
Catalogue
Finding aids.
Catalogue
Finding aids.
- How can the catalogue or finding aid be searched effectively? action
- What does the reference number mean? definition
Access Using archives.
Rules apply.
Rules
Closure periods.
Rules
Access rules.
- Are these records open, or closed for a period, and why? provenance
- How can access be requested? action
Visit
Reading rooms.
Visit
Visiting.
- What must a visitor bring, and must items be ordered in advance? provenance
- Are copies allowed? provenance
Use Research and citation.
Citation matters.
Cite
Citation.
Cite
Citation.
- How should this archival document be cited? action
- Does the archive require a specific format? provenance
Privacy
Personal data.
Privacy
Personal data in archives.
- Do the records contain personal data about living people? boundary
- What rules limit their use? provenance
Care Preservation and donation.
Records need care.
Donate
Depositing records.
Donate
Donating records.
- How can families or organisations donate or deposit records? action
- Which archive collects this subject? provenance
Preserve
Preservation.
Preserve
Preservation.
- How should damaged or digital records be preserved, according to archival guidance? provenance
- Who can advise? provenance
What the second pass must settle
- Should each archive be a separate entry?
- How should catalogues be linked?
- How should closure periods be localised?